Visitor Check-In
Admin
Hospitality & Travel · IT & Operations
Log a guest at the desk with host, company, purpose, and whether they need a temporary badge.
A paper log that only says “Joe / 2pm” is useless when you need a host and a badge. This template takes who they are seeing and whether reception should print plastic before anyone walks the floor.
Who it is for
Front desks, shared buildings, and schools that still run a clipboard.
When to use it
Use it at arrival. Facility Tour is the advance request. Key Fob Request is standing access. Campus Visit Inquiry is admissions planning, not the lobby.
What this form collects
Visitor identity, host, optional company, purpose, badge need, and optional desk notes.
- Office lobby iPad
- School main-office guest log
- Warehouse receiving desk
Preview mode: This is a live read-only render of the template. Sign up to clone it into your account, or customize it with the guest AI builder first.
Visitor Check-In
Frequently asked questions
Does this print a badge?
No. Reception still prints from the printer they have. The radio tells them whether to bother.
Can I hide this form on a kiosk?
Yes — use a dedicated device and a short success message. Add a hidden site code in the builder if you have more than one lobby.
What about a watch list?
That stays in the process you already run. This form is a log, not a screening product.
Related templates
Nearby GRTforms templates for the same job or the next step after this one.
Facility Tour
Let guests request a workplace, plant, or venue walkthrough with party size, date, and what they need to see.
Lost and Found
Report a lost or found item with where it was last seen, a description, and how to reach the owner.
Campus Visit Inquiry
Let prospective students or guests request a campus or office visit with dates, party size, and interests.
Accessibility Request
Let visitors request an accommodation for a visit, event, or digital experience with timing and contact details.
Volunteer Signup
Sign up volunteers with availability, skills, and an optional waiver signature.