Guest Arrival Check-In
Admin
Let a guest confirm who is arriving, the plate if they parked, and a phone that actually rings.
A paper card that only says “Smith” does not tell night staff which car is in the lot. This template confirms the party, a ringing phone, and an ETA so the desk can hand over a key without a second form.
Who it is for
Inns and small hotels that still check people in at a counter.
When to use it
Send the link the morning of arrival. Stay Booking Request is the reservation. Visitor Check-In is an office lobby. Stay Feedback is after they leave.
What this form collects
Guest identity, a phone, arrival date, optional reservation code, party size, optional plate, and ETA.
- QR at the porch
- Same-day email before a late arrival
- Vacation rental that still meets guests once
Preview mode: This is a live read-only render of the template. Sign up to clone it into your account, or customize it with the guest AI builder first.
Guest Arrival Check-In
Frequently asked questions
Does this replace a government ID check?
No. If your local rules need an ID, do that at the desk. This form is operations, not a registry.
Why ask for a plate?
So night staff can find a car if something happens in the lot. Keep it optional if you have no lot.
Can a group use one form?
Yes — the party number is the count. Add a roommate field after you clone it if you need every name.
Related templates
Nearby GRTforms templates for the same job or the next step after this one.
Stay Booking Request
Take a stay request with dates, party size, and a crib or late-arrival note — the desk still confirms the room.
Visitor Check-In
Log a guest at the desk with host, company, purpose, and whether they need a temporary badge.
Stay Feedback
Split the room, the desk, and the breakfast so a small inn knows what to fix after checkout.
Guest Room Issue
Let a guest report something in the room now — the room name, what is wrong, and whether they need a visit.
Volunteer Signup
Sign up volunteers with availability, skills, and an optional waiver signature.