Equipment Request
HR
Ask IT for a device or accessory with item type, urgency, and why the current kit is not enough.
Laptop tickets that say “I need a computer” bounce between IT and the manager. This form asks for the item, urgency, and why the current kit is not enough.
Who it is for
IT and office managers who still approve hardware without a full service catalog.
When to use it
Use it for replacements and first extras. Employee Onboarding is the day-one kit. Expense Reimbursement is when they already bought it. Remote Work Request is location, not hardware.
What this form collects
Requester identity, item type, urgency, optional current asset tag, and a required justification.
- Broken-laptop emergency
- Second monitor for a new role
- Headset refresh before a launch week
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Equipment Request
Frequently asked questions
Does this order from Apple or Dell?
No. IT still places the PO. The form is the ticket, not the store.
Can I require a manager approval field?
Add a manager email after you clone it if your policy needs a named approver before IT buys.
What about software licenses?
Add a “software” option or keep a separate request. Hardware and seats are different budgets.
Related templates
Nearby GRTforms templates for the same job or the next step after this one.
Employee Onboarding
Collect day-one details in two steps: identity and emergency contact, then kit, size, and start-date needs.
Expense Reimbursement
Request a reimbursement with amount, category, date, cost center, and a receipt file finance can audit.
Remote Work Request
Request remote or hybrid days with dates, location, coverage, and a manager email.
Contractor Intake
Onboard an independent contractor in two steps: engagement details, then tax documents and a signed acknowledgment.
Job Application
Streamlined job application with resume upload and experience details.
Related workflow templates
Ready-made GRTforms workflows that clone the listed form templates and wire them together. Start one from the dashboard after you sign in.
Employee onboarding
After a new-hire onboarding form is submitted, send the equipment request, then the policy acknowledgment once it is submitted, with name and email prefilled. Email you and mark the entry Onboarding.
Incident follow-up
When a workplace incident is reported, email the owner and send a follow-up equipment request form only when the report is marked urgent.