Substitute Request
Education
Let a teacher request coverage with the date, periods, reason category, and a lesson-plan file the sub can actually open.
A 6 a.m. “I need a sub” text without a period count is how the office double-books the only Spanish speaker. This GRTforms template asks for the date, how many blocks, and a plan the substitute can open.
Who it is for
School secretaries, department chairs, and small-college instructional offices who still assign coverage by hand.
When to use it
Use it instead of a voicemail tree. Volunteer Signup is community help, not certified coverage. Policy Acknowledgment is for handbook receipts, not absences.
What this form collects
Teacher identity, campus, absence date, period count, reason category, coverage preference, optional lesson file, and required notes.
- K–12 same-day sick coverage
- PD-day planned absence
- College adjunct class coverage
Preview mode: This is a live read-only render of the template. Sign up to clone it into your account, or customize it with the guest AI builder first.
Substitute Request
Frequently asked questions
Does this notify the substitute automatically?
No. The office still places the call or uses the sub system you already pay for. The form is the intake so the plan is not in a text thread.
Can I require the lesson plan?
Make the file field required after you clone the template if that is your building rule. Same-day emergencies often need the notes box more than a polished deck.
Should medical details go in the reason field?
No. Keep the reason as a category. Extra health detail is not needed for coverage and is not something this intake should invite.
Related templates
Nearby GRTforms templates for the same job or the next step after this one.
Teacher Feedback
Collect term-long feedback on a named instructor with separate star ratings and a keep-or-change comment.
Volunteer Signup
Sign up volunteers with availability, skills, and an optional waiver signature.
Policy Acknowledgment
Record that someone read a named policy version and signed that they understand the obligations.
Accessibility Request
Let visitors request an accommodation for a visit, event, or digital experience with timing and contact details.
Student Enrollment
Open a registrar file with the student, a guardian contact, the program they want, and the documents you actually review.